26 August 2008
Q. Do the guidelines require that evidence of informed consent by participants be returned to the administrators of the clinical registry or can that responsibility be menaged by the clinicians or units?
A. This is likely to be a decision of the registry governance/management. It is also not an issue that needs to be addressed at the tender stage.
Q. Do the guidelines require that contact details of participants be collected or is their full name and date of birth sufficient identifying information for a clinical registry?
A. Registries that collect identified information tend to include address. This is often done as demographic/geospatial considerations are often important for measures of access.
Q. To what extent does the Applicant need to provide 'evidence of commitment to the Tender' by contributing parties expected to be involved in the project? For example is a signed letter of intent required or is verbal consent to the Applicant adequate?
A. Claims of evidence of consent by contributing are considered to be true. Governance documents and project terms of reference, as well as letters of intent, are also considered as evidence of commitment.
Q. How extensive do the 'brief CV's' for specified personnel need to be? For example is a simple paragraph outlining qualification and relevent experience sufficient or is more detail required?
A. The CVs provided should be typical of those appended to tenders; if qualifications, experience and reference projects can fit in one paragraph that's fine.
Q. How often will the project officer be required to meet with the Commissions Evaluation Team and will that need to be in person or would teleconference be sufficient?
A. It is envisaged that the independent evaluation team would undertake at least one site visit (near commencement), would receive copies of all reports/deliverables specified in the tender and otherwise communications could be done largely via email and/or telephone on as-needs basis.
Q. Are you able to indicate the budget for this tender?
A. The Commission does not provide indicative budgets to potential tenderers.
21 August 2008
Q. Do we need to include in the tender, a statement that we comply with the draft conditions outlined in section (A) 4.6 or do we only need to make a declaration if we do not comply?
A. A specific statement in respect to the condition outlined in section (A) 4.6 is not required. A statement regarding this section would only be required if you did not comply.
13 August 2008
Q. The 'Architecture Overview' and 'Technical Standards' refer to a 'NEHTA Clinical Registries Environmental Scan'. This was not included in the tender documents. Is it possible to locate a copy?
A. The 'NEHTA Clinical Registries Environmental Scan' was a background document written and used by NEHTA in the drafting of the other documents. It does not contain standards or materials that the tender requires to be tested or validated. Consequently it was not supplied, nor is it required.
Q. In the assessment process, will there be a distinction made between new registries from the existing registries and those developed as modules for registries?
A. No
Updated: 26 August, 2008 top of page 